--- title: How to Move to Virtual Employee Onboarding - Ahola description: Companies today are faced with many challenges, including the need to socially distance. Learn how to manage the employee onboarding process virtually. image: https://blog.ahola.com/hubfs/Imported_Blog_Media/qtq80-lfZ4zp.jpeg --- Start typing and press Enter to search * * # How to Move to Virtual Employee Onboarding [Home](https://www.ahola.com/) » [News & Events](https://blog.ahola.com/how-to-move-to-virtual-employee-onboarding) » How to Move to Virtual Employee Onboarding [2020-07-06%2011:37:16](2020-07-06%2011:37:16) ![](https://blog.ahola.com/hubfs/Imported_Blog_Media/qtq80-lfZ4zp.jpeg) ## How to Move to Virtual Employee Onboarding By [ aholaadmin ](https://blog.ahola.com/author/aholaadmin)  Posted [ July 6, 2020](2020-07-06%2011:37:16)  In  [Payroll](https://blog.ahola.com/tag/payroll), [Benefits](https://blog.ahola.com/tag/benefits), [Employee Engagement](https://blog.ahola.com/tag/employee-engagement), [Human Resources](https://blog.ahola.com/tag/human-resources), [Managing COVID-19](https://blog.ahola.com/tag/managing-covid-19), [News Release](https://blog.ahola.com/tag/news-release), [Tax Compliance](https://blog.ahola.com/tag/tax-compliance), [Training & Development](https://blog.ahola.com/tag/training-development), [Employees](https://blog.ahola.com/tag/employees), [Hiring](https://blog.ahola.com/tag/hiring), [Time & Attendance](https://blog.ahola.com/tag/time-attendance) - - - - - Going virtual with new employee onboarding is a new reality for many organizations. Not only is it recommended to help keep your workforce healthy and safe, but it also drives efficiency for a dispersed workforce. But with applications, I-9s, W-4s, emergency contact lists, employee handbooks and countless other documents necessary to hire and train a new employee, how is this even possible? There are a few solutions you may want to consider. ### Applicant Tracking Software More than 60% of applicants will start an online application but leave without finishing it. And there’s a whole lot more who never see your ad to begin with. It’s difficult to attract and hire talented people, but using an **[applicant tracking system](https://www.ahola.com/paperless-onboarding/)** improves the process, and provides real results. Getting new hires immediately connected to your company in a streamlined, positive process is important to building your team and improving performance for your business. Utilize a system that provides a paperless, organized workflow where new hires enter all information, complete forms and prepare for their new career. ### Electronic onboarding New hire paperwork can become overwhelming and keeping track of a stack of documents is not ideal. Use a [**paperless onboarding system**](https://www.ahola.com/paperless-onboarding/) that notifies the appropriate personnel in a timely manner and takes them through all of the necessary steps online, allowing them to complete the tasks and forms that are part of a proper company orientation. Look for a system that can allow any New Hire to enter information directly into your HR online file system, avoiding multiple data entry. Everyone in the hiring chain, from new hires to managers to HR departments, will appreciate the instant access and review. You can even customize templates and create layers of approval to complete the process. ### Electronic Filing Cabinet Use a system that allows for an [**electronic file cabinet**](https://www.ahola.com/human-resources/) to store the relevant HR personnel files for easy remote access. Managing your employees’ documentation, awards, education, disciplinary actions, OSHA incidents and company assets can be a cinch. You can also use this kind of software to add expiration dates for certifications, performance reviews and more- even track whether or not employee view and acknowledge new company policies and documents and run reports to track progress. Any of these products can provide an excellent start for your company’s new virtual hiring and onboarding. Before you make a decision, talk to us about your particular needs. We’re happy to help you find the solution that’s right for you.   ### Reply a Comment ## RELATED POSTS [![](https://blog.ahola.com/hubfs/Imported_Blog_Media/business-owner-image.jpg) ](https://blog.ahola.com/the-benefits-of-outsourcing-payroll) [The Benefits of Outsourcing Payroll](https://blog.ahola.com/the-benefits-of-outsourcing-payroll) [![](https://blog.ahola.com/hubfs/Imported_Blog_Media/qtq80-ht5o1r.jpeg) ](https://blog.ahola.com/what-is-401k-nondiscrimination-testing) [What Is 401(k) Nondiscrimination Testing?](https://blog.ahola.com/what-is-401k-nondiscrimination-testing) [![](https://blog.ahola.com/hubfs/Imported_Blog_Media/istock-629203704-scaled-1.jpg) ](https://blog.ahola.com/how-to-run-payroll-for-a-small-business) [How to Run Payroll for a Small Business](https://blog.ahola.com/how-to-run-payroll-for-a-small-business) ## SUBSCRIBE ### Recent posts - [Professionalizing HR Without Losing Your Family Culture ](https://blog.ahola.com/professionalizing-hr-without-losing-your-family-culture) - [Why Encouraging Employees to Take Summer Vacation Benefits Your Workplace ](https://blog.ahola.com/why-encouraging-employees-to-take-summer-vacation-benefits-your-workplace) - [Ahola Named a 2026 Top Workplace — Six Years Running! ](https://blog.ahola.com/ahola-named-a-2026-top-workplace) - ### Topics - [Affordable Care Act (13)](https://blog.ahola.com/tag/affordable-care-act) - [Benefits (223)](https://blog.ahola.com/tag/benefits) - [Cybersecurity (1)](https://blog.ahola.com/tag/cybersecurity) - [Employee Engagement (255)](https://blog.ahola.com/tag/employee-engagement) - [Employees (603)](https://blog.ahola.com/tag/employees) - [Family Business Insights (10)](https://blog.ahola.com/tag/family-business-insights) - [Hiring (282)](https://blog.ahola.com/tag/hiring) - [Human Resources (645)](https://blog.ahola.com/tag/human-resources) - [Laws/Policies (26)](https://blog.ahola.com/tag/laws-policies) - [Managing COVID-19 (153)](https://blog.ahola.com/tag/managing-covid-19) - [News Release (56)](https://blog.ahola.com/tag/news-release) - [Offboarding (3)](https://blog.ahola.com/tag/offboarding) - [onboarding (7)](https://blog.ahola.com/tag/onboarding) - [Payroll (428)](https://blog.ahola.com/tag/payroll) - [Recruiting (142)](https://blog.ahola.com/tag/recruiting) - [Safety (121)](https://blog.ahola.com/tag/safety) - [Tax Compliance (230)](https://blog.ahola.com/tag/tax-compliance) - [Time & Attendance (124)](https://blog.ahola.com/tag/time-attendance) - [Training & Development (214)](https://blog.ahola.com/tag/training-development) - [Trending Topic (75)](https://blog.ahola.com/tag/trending-topic) - [Uncategorized (1)](https://blog.ahola.com/tag/uncategorized) - [Webinars (69)](https://blog.ahola.com/tag/webinars) - [Workers Comp (1)](https://blog.ahola.com/tag/workers-comp) [see all topics](https://blog.ahola.com/how-to-move-to-virtual-employee-onboarding#) ### GENERAL DISCLAIMER This blog is for informational and educational purposes only. It does not constitute legal advice, and cannot constitute legal advice, because the authors are not licensed attorneys. Readers should not rely or act upon any information presented on this blog without seeking professional legal counsel. The views expressed in each post are those of the author, and the author alone; they are not the views of Ahola. The information provided in this blog is general, and based on information available as of the date of publishing. Information herein is provided on an “as is” or “as available” basis; we make no warranty of any kind to you regarding the information provided and disclaim any liability for damages from use of the blog or its content. Please consult an attorney to obtain advice with respect to any particular question or issue. [![](https://blog.ahola.com/hubfs/Imported_Blog_Media/qtq80-BhtuPW.jpeg) Which Employee Benefits Should You Offer? 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