[Real Life HR] Increase in I-9 Audits: How to Stay Prepared

Q: I recently read that I-9 audits have increased over the past couple of years and that this trend is expected to continue. Is this true? If so, what can I do to be prepared?

A: Yes, I-9 audits have been on the rise, and this trend is expected to continue. Being prepared is essential, as studies show that over 75% of paper forms contain errors or missing information. Fines for I-9 paperwork errors can range from a few hundred to several thousand dollars per form.

Here are steps to help ensure compliance:

1. Use the most current Form I-9. 
2. Verify employee information accuracy, including Employee Information, Citizenship or Immigration Status, Employee’s Attestation, Identity and Employment Eligibility Documents (Lists A, B, and C), Employer’s Certification Information, and Reverification Requirements.
3. Stay organized by keeping all Forms I-9 in one place.
4. Conduct internal I-9 audits to identify and correct errors and properly dispose of forms past the retention period.
5. Consider E-Verify to help confirm work authorization and demonstrate compliance efforts.
6. Use an electronic system to minimize errors and streamline record-keeping.
7. Understand compliance requirements to protect your organization.

Taking proactive steps now can help prevent costly fines and compliance challenges. If you have questions or need assistance, feel free to reach out.

This Q&A does not constitute legal advice and does not address state or local law.